Here are the key elements every bid proposal should include:
- Client’s name and contact information
- Your business name and contact information
- A detailed project description
- Services or products provided
- Pricing estimate
- Terms and conditions
- Estimated timeline
How to obtain bid documents?
- Certified copy of Company Registration Document that reflect Company Name, Registration number, date of registration and active Directors or Members;
- Certified copy of Shareholders’ certificates;
- Certified copy of ID documents of the Directors or Members;
- Last three years audited/reviewed financial statements;
What does a bid document mean?
a bid form, also called bid proposal form or construction bid proposal form in case of construction bidding, is a document or a standard printed form often included with the notice of sale in a competitive bid writing, given to the bidders or underwriters so that they may submit the information required for the bid, which must be in correct …
What is best bid?
Saleh, hired by Shanahan in 2017, served as the 49ers' defensive coordinator for four seasons. "Robert is a great coach and an even better person," added Lynch via the statement. "He's a gifted leader who has earned the opportunity to direct a team in this League.
What should I bid?
How do I win a bid?
- Read the project description carefully. We know it seems like we're repeating ourselves, but that's how important this step is. ...
- Proofread your bid. We can't stress this point enough. ...
- Bid competitively. Make sure your bid doesn't price you out of contention. ...
- Be clear about your terms. ...
- Consider low value projects. ...
What is the content of a bid package?
The Bid Package is to include the following: (i) an invitation to bid; (ii) copy of the proposed construction contract; (iii) a form of bid guarantee that is reasonably acceptable to the County that guarantees, at a minimum, an amount equal to five percent (5%) of the bid price; and (iv) all Construction Plans.
What is the purpose of a bid document?
A Bid Document is an output of the Plan Procurement Management process. This document is used when requesting proposals from potential suppliers to the project. The document will contain a description of the products or services that are to be procured.
What are the different types of bid documents?
The three most common types of procurement process documents are Request for Information (RFI), Request for Proposal (RFP), and Request for Quotation (RFQ). Each document serves a different purpose.
What is the difference between bid document and tender document?
In short, they are the same thing. Traditionally a 'Tender' is a formal offer (bid) to supply goods, works, or services, but it is now also commonly used to describe the contracts people are bidding for – which can be confusing.
What are the five documents used in purchasing?
Purchasing DocumentsChange Order/Amendment.Line Item Receiving - RCV.Procurement Card - PCDO.Procurement Cardholder - PCDH.Purchase Agreement - PA.Requisition - REQS.
What is the final item in a bid package?
The final, and probably most important, items in your bid package are the detailed specifications of the contract, which include general standards, contract terms and provisions and other information about the bid and contract. Depending on what type of service the agency is looking for, you may also find a list of systems and equipment used by ...
How many references do you need for a bid?
References- Bidders must supply a minimum of three references for the buying agency to contact. Your references should include companies, individuals and businesses that you have worked with in the past, and who can rate your performance and provide insight into your professional experience.
What is an IFB letter?
The very first item you’ll come across in your bid package is the IFB letter. This letter will explain what the agency is soliciting for, whether it’s a project, service, or the purchasing of commodities or technologies. It will spell out what is included in the package, as well as provide you with the date and time the bid submission is due. It will also explain how the documents need to be submitted in order to meet bidding eligibility requirements. The date, time and location of the bid opening will also be provided. Finally, the last part of the letter will explain how questions should be submitted to, and addressed by, the agency. The next item in your package will be the Procurement Lobbying Packet, which needs to be filled out and submitted along with your bid. These documents provide an explanation of State laws and specify that certain communications between the agency and vendor may be limited, or in some cases prohibited entirely. I briefly mentioned these restrictions in the first post; whether or not they apply will depend on the nature of the specific bid. The Procurement Lobbying Packet must be filled out and signed to provide proof that you, the vendor, understand and agree to abide by any applicable restrictions.
How long is a bid proposal?
The bid proposal may be one page in length, or it may have several pages. This is where you will provide the total cost of your products or services for the duration of the contract term.
Do you have to include prevailing wage in a bid?
If a bid does include a prevailing wage requirement, you must include the total dollar amount allocated for PW in your grand total of the bid in order to qualify for the award. At the end of this section you will also find all the required forms that must be filled out, signed by you and then submitted as part of the bid proposal.
Do you have to read all the packages?
Most packages come with a lot of reading material, and it is highly recommended that you read everything! It’s important to understand all of the details of a project in order to be sure that you can perform the work required and comply with the contractual obligations for the life of the contract. You’re now ready to go through your package ...
Can you find two bid packages that are exactly alike?
Whether the package is from a different agency, or just covers some simple changes such as modifications to existing regulations or specifications, you’ll never find two bid packages that are exactly alike. Bids come in small and large packages; again, it depends on the type of service or project the agency is looking for.
What is bid per plans and specifications?
“Bid per plans and specifications” is the catch-all requirement obliging the bidder to the architects Construction Documents (CD’s). This is only useful direction to the extent that the CD’s are complete, clear, and comprehensive. Perhaps the most self-defeating aspect of construction estimating is the widespread practice of accepting contractual responsibility for incomplete, unclear, or contradictory CD’s. Most General Contractors (GCs) are so eager to chase every opportunity, that they’ll voluntarily fill in gaps that can cost them dearly. As a result, Architects face less pressure than ever to deliver complete CDs to the bidders.
How to deliver a proposal?
Deliver your proposal with clear and comprehensive exclusions, inclusions, clarifications, alternates, and allowances. Explain why decisions were made, and identify the limitations of your answers to their problems. Clients should be guided through a concise narrative of your proposal which alerts them to issues within their project. Making your proposal easy to understand for the client, builds their trust in you. Clients who understand the issues are better able to solve the problems and award contracts fairly.
Why do you worry about losing bids?
It doesn’t take long for an estimator to encounter the estimators paradox: You worry you lost bids because of something you included, and you worry you won jobs because of something you missed. Estimators therefore, spend a great deal of their time worrying about what to include in their estimates.
What is a general contractor?
Means and methods: General Contractors are expected to furnish and install everything necessary to render a complete project. This includes rental equipment, permits, shop drawings, false-work, temporary structures, taxes, licenses, required wage rates, etc.
What is scope indecision?
Generally speaking the categories of scope indecision can be described as follows; Professional standards: A design which will obviously fall short of professional standards constitutes a liability for a legitimate contractor to build. It would be better to lose the job, than to build a public hazard.
Is RFI always answered before bid day?
RFI’s aren’t always answered before bid-day. Estimating is about controlling risk which is done through informed decision-making. Losing a bid is a significant risk, so competitive estimators cannot afford to include the worst-case (most expensive) scenario for every problem.
What is a bid form?
The bid form specifies the way bidders should breakdown prices in their bids, including all baseline items and various alternates.
How to make bids easier?
Include as much detail as possible in the bid form. This will make it easier to level the bids and discover if bidders are missing information that is material to the proper completion of the job. However, the desire for detail has to be balanced with the bidder’s capacity and willingness to fill out the bid form as specified.
Why add unit prices to bid form?
This is particularly helpful if the job’s scope may change because it allows you to create a pricing basis for future change orders. For example, if pricing is requested per installed light fixture, and the layout layer changes, the owner will know what pricing to expect from the contractor without worrying about getting jammed with a high price later on.
What is an RFP document?
The RFP document lays out the rules and procedures you expect your vendors to follow during this bid process. This can include a roster of your team, key dates and the terms and conditions related to the bid process.
Why do architects use CSI codes?
Architects also typically use CSI codes, an index created by the Construction Specifications Institute, in their plans to avoid confusion about the scope of each trade. Given the prevalence of use of these line items, it’s typically fine to drop the actual CSI code itself and just use the description.
Do you have to include subcontractors in a bid?
Some property teams maintain a list of approved subcontractors that regulate who can work in the building. If you have a standard list, it’s a best practice to include it in the bid package so contractors can include this information as part of their estimating process.
Can you bid on a construction project in advance?
If your capital or construction project scope is too unique for a bid form to be created in advance, it’s not the end of the world. Ask each contractor to submit their bid in whatever form they think makes sense. You will just have to spend more time leveling in order to make the bids comparable.
