The specification is the total description of the purchase. The purpose of any specification is to provide purchasing personnel with clear guidelines to purchasing, and to provide vendors with firm criteria of minimum product or service acceptability. What is purchase specification explain?
What is buying by specification?
What is Buying by Specification? Purchase is done on the basis of the specific descriptions or specifications of the item rather than standard version. Customers generally mention their specifications to the salesman and the company either provides the suitable version or customize the product according to the needs.
Who is responsible for the approval of purchase specifications?
Purchase specifications require authorising signatures on preparation, approval and release. Control of purchase specifications is generally the responsibility of Technical/Engineering and they should be responsible for issuing and releasing all purchase specifications.
Where should generic specifications be used?
Generic specifications encourage competition. They should be used wherever possible. If a brand-specific requisition is submitted, it must be accompanied by a written justification explaining why the product is singularly able to meet the requirements. There may be some situations where a highly-specialized item is only available from one supplier.
When should I use brand-specific requisitions?
They should be used wherever possible. If a brand-specific requisition is submitted, it must be accompanied by a written justification explaining why the product is singularly able to meet the requirements. There may be some situations where a highly-specialized item is only available from one supplier.
What is the purchase specification?
The characteristics that are associated with an item or product to be purchased. It can include weight, size and dimensions, quality, safety requirements and the products performance parameters.
What is the purpose benefit for writing a purchase spec sheet?
Purpose. Specifications are used by the university to describe what it intends to purchase. They are used by suppliers to prepare bids to supply the items or services requested.
What is an example of specification buying?
For example, a chicken patty sandwich requires a chicken patty and bun. The purchase specifications of the chicken patty may include its source, weight, type of packaging, delivery temperature, minimum order and maximum order. For each ingredient in a recipe, there should be a corresponding purchase specification.
What are the four reasons for preparing standard purchase specifications?
Precise specifications can:Reduce purchasing costs as higher quality products need not be accepted.Ensure constant quality in menu items.Allow for accurate competitive bidding among suppliers and so reduce costs.
Why does a business use purchase orders?
Purchase orders are a helpful part of the procurement process, allowing business owners to keep track of incoming orders and to monitor stock levels. It's a way to see exactly what money is being spent where and at what moment.
How is a purchase specification different from a product specification?
Product specification: Same as a purchase specification, but does not contain any information about supplier services the buyer wants.
What is SPS in food and beverage?
STANDARD PURCHASE SPECIFICATION (SPS)
What is specification in purchasing and supply?
In a procurement context, a specification can be defined as a 'statement of needs or requirements'. It provides a detailed description of the goods or services a supplier is expected to supply during the lifetime of the contract. It is also a record against which suppliers can be measured and is legally binding.