how do you outline subtotals in excel

by Ryley Hoppe DDS Published 2 years ago Updated 2 years ago

How do you outline subtotals in Excel?

Sort according to the data you want to outline.
Select the Data tab, then locate the Outline group.
Click the Subtotal command to open the Subtotal dialog box.
In the At each change in field, select the column you want to use to outline your worksheet.

On the Data tab, in the Outline group, click Subtotal. The Subtotal dialog box is displayed.
In the At each change in box, click the nested subtotal column. ...
In the Use function box, click the summary function that you want to use to calculate the subtotals. ...
Clear the Replace current subtotals check box.

Full Answer

How to create a subtotal in Excel?

This dialog box offers the following choices:

At each change in - this drop-down list displays all fields in your list. ...
Use function - this gives you a choice of 11 functions. ...
Add subtotal to - this list box lists all the fields in your list. ...
Replace current subtotals - if this box is checked, any existing subtotal formulas are removed and replaced with the new subtotals.

More items...

How to quickly insert subtotals in Excel?

Employee as the field in the At Each Change In box to group the records by employee.
Sum as the function to use in the Use Function box.
Gross Pay in the Add Subtotal To list box, making sure that no other check boxes other than Gross Pay were selected. ...

How to insert subtotals in Excel?

Subtotal row and column fields

In a PivotTable, select an item of a row or column field. ...
On the Analyze tab, in the Active Field group, click Field Settings. ...
In the Field Settings dialog box, under Subtotals, do one of the following: To subtotal an outer row or column label using the default summary function, click Automatic. ...

More items...

How to sort subtotals in Excel?

Sort after subtotal. To sort after subtotal, you just need to do as these: 1. Select the data that you want to subtotal, and then click Data > Subtotal. See screenshot: 2. In the Subtotal dialog, check the column you want to subtotal to, see screenshot: 3. Click OK, and the data has been subtotaled. 4. Click 2 in the Subtotal to toggle the data ...

How do you collapse a subtotal?

In order to collapse detail rows and display only subtotals per product, click on the minus sign in the outline bar.

How do you use the outline symbols to display only the subtotal rows?

In the Excel Options dialog box, click Advanced, and go to Display options for this worksheet section, specify the worksheet that you want to show or hide the outline symbols from the drop down list, then check or uncheck Show outline symbols if an outline is applied as you need to show or hide the outline symbols.

How do I do an outline in Excel?

Select a cell in the range of cells you want to outline. On the Data tab, in the Outline group, click the arrow under Group, and then click Auto Outline.

How do you color code subtotals in Excel?

There are some steps to be followed to color only the visible subtotal summary.Select the level with a subtotal summary.Go to Find & Select > Go to Special > select Visible cells only.Now you see the cells have darkened.Go to Home > Fill color option > Choose the color to apply the color.

How does outline work in Excel?

Outline Excel Data in Microsoft Excel: Overview. You can outline Excel data to add an organizational quality to a long or wide worksheet. When you outline Excel data, you group worksheet data into different levels based on column and row headings. Lower level data is associated with the headings in the rows or columns.

Why Excel Cannot create an outline?

If you receive a pop-up box that says "Cannot create an outline", your data doesn't have an outline-compatible formula in it. You'll need to manually outline the data.

How do you bold all subtotals in Excel?

Making Subtotals BoldSelect the whole range involved.Use the grouping button 2 top left corner. See image below.Then hold the Alt key down and press the ; (semicolon key) – this selects just the visible cells.Then press Ctrl + b to bold it.Click another cell to reset the range and you are done.

Can we apply conditional formatting on subtotals?

Subtotal adds a function to the subtotaling row. Choose New Rule from the Conditional Formatting dropdown (in the Styles group). In the resulting dialog, choose Use A Formula To Determine Which Cells To Format in the top pane. Click Format. At this point, you can use any of the available formatting options.

How do you format subtotals in Excel pivot table?

Display subtotals above or below their rows In the PivotTable, select the row field for which you want to display subtotals. This displays the PivotTable Tools tab on the ribbon. Tip: In outline or tabular form, you can also double-click the row field, and then continue with step 3.

What Is Subtotal in Excel?

Generally speaking, subtotal is the sum of a set of numbers, which is then added to another set(s) of numbers to make the grand total.In Microsoft...

How to Add Multiple Subtotals in Excel (Nested Subtotals)

The previous example demonstrated how to insert one level of subtotals. And now, let's take it further and add subtotals for inner groups within th...

How to Use Subtotals in Excel

Now that you know how to do subtotals in Excel to instantly get a summary for different groups of data, the following tips will help you get the Ex...

How to Remove Subtotals in Excel

To remove subtotals, follow these steps: 1. Select any cell in the subtotals range. 2. Go to the Data tab > Outline group, and click Subtotal. 3. I...

How to do subtotals in Excel?

How do you outline subtotals in Excel? 1 Sort according to the data you want to outline. 2 Select the Data tab, then locate the Outline group. 3 Click the Subtotal command to open the Subtotal dialog box. 4 In the At each change in field, select the column you want to use to outline your worksheet.

How to change the outline in Excel?

Similarly, how do you change an outline in Excel? Select the Data Tab. Within the Outline group, click the dialog launcher button. The two checkboxes within the Direction section of the Settings Dialog box will allow you to control which direction your outline groups expand/collapse. Click the OK button.

How to outline a group in Excel?

Click the Subtotal command to open the Subtotal dialog box. In the At each change in field, select the column you want to use to outline your worksheet. Click to see full answer. Simply so, how do you outline a group in Excel? On the Data tab, in the Outline group, click Group. Then in the Group dialog box, click Rows, and then click OK.

How to group rows in Excel?

On the Data tab, in the Outline group, click Group. Then in the Group dialog box, click Rows, and then click OK. The outline symbols appear beside the group on the screen. Tip: If you select entire rows instead of just the cells, Excel automatically groups by row - the Group dialog box doesn't even open.

What is subtotal in Excel?

Generally speaking, subtotal is the sum of a set of numbers, which is then added to another set (s) of numbers to make the grand total. In Microsoft Excel, the Subtotal feature is not limited to only totaling subsets of values within a data set.

What does it mean when the subtotal button is grayed out?

If the Subtotal button is grayed out on your ribbon, then most likely you are working with an Excel table. Since the Subtotal feature cannot be used with Excel tables, you would need to convert your table to an ordinary range first. Please check out this tutorial for the detailed steps: How to convert Excel table to range .

How to hide filtered out rows in Excel?

the rows that were hidden by using the Hide Rows command on the Home tab > Cells group > Format > Hide & Unhide, or by right clicking the rows, and then clicking Hide. The following few paragraphs explain the technicalities.

How to remove blank cells in Excel?

2. Add subtotals. Select any cell within your dataset, go to the Data tab > Outline group, and click Subtotal. Tip.

Which order are the values in the first two columns sorted in?

As the result, the values in the first two columns are sorted in alphabetical order:

Can you copy and paste all the rows in Excel?

The most obvious way that comes to mind - display the desired subtotals, and then copy those rows to another location - won't work! Excel will copy and paste all of the rows, not only the visible rows included in the selection.

Can you use subtotals in Excel?

When using subtotals in Excel, you are not limited to inserting just one subtotal per column. In fact, you can summarize data in the same column with as many different functions as you want.

What is subtotal function in Excel?

What is the SUBTOTAL Function in Excel? The SUBTOTAL function in Excel allows users to create groups and then perform various other Excel functions such as SUM, COUNT, AVERAGE, PRODUCT, MAX, etc. Thus, the SUBTOTAL function in Excel helps in analyzing the data provided.

Why do we need to use SUBTOTALS?

Sometimes, we need data based on different categories. SUBTOTALS help us to get the totals of several columns of data broken down into various categories.

What level do you get all the details on?

If we click on the highest level (Level 3), we will get all the details.

How to make subtotal formula in Excel?

Step 1: Select an empty cell. Start by opening your Excel spreadsheet (containing your data) and selecting an empty cell. Once selected, press the formula bar and ensure that the blinking cursor is active. From here, you can begin to craft your new SUBTOTAL formula.

What is subtotal in Excel?

SUBTOTAL works with other Excel features, such as cell filtering. If you filter a table using a value, the SUBTOTAL formula updates, recognizing the filter and excluding cells accordingly. SUBTOTAL is also useful for ignoring hidden values, which other functions (like SUM) can’t do.

How many ranges can be used in a subtotal formula?

Excel allows a maximum of 254 cell ranges to be used in a SUBTOTAL formula, although only 1 is required for the formula to work.

What is subtotal in pivot table?

Using the SUBTOTAL function can help you quickly analyze datasets without relying on more complex pivo t tables. If you’re struggling, you can also use the Subtotal feature, found in the Data tab in the ribbon bar, to automatically generate a SUBTOTAL formula which you can then edit or copy elsewhere.

How does subtotal work?

The SUBTOTAL function works by calculating the total value of a cell range, based on another mathematical function. SUBTOTAL uses up to 11 different mathematical functions (from AVERAGE to VAR.P) to find the right total value, while working within the parameters of the function (ignoring other SUBTOTAL formulas, for instance).

What number to use to exclude hidden numbers?

Using the numbers 1-11 allows SUBTOTAL to include numbers from hidden rows or columns, while using 101-111 allows SUBTOTAL to exclude them.

What are the arguments for subtotal?

A formula using SUBTOTAL has at least two arguments: function_num and ref 1. Further arguments,starting with ref2, are optional. In this example formula, the function_num argument refers to the function you wish to use with SUBTOTAL.

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20. /vendor/laravel/framework/src/Illuminate/Pipeline/Pipeline.php:167
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22. /vendor/laravel/framework/src/Illuminate/Routing/Controller.php:54
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24. /vendor/outl1ne/nova-menu-builder/src/Models/Menu.php:35
25. /vendor/outl1ne/nova-menu-builder/src/helpers.php:33
27. /vendor/laravel/framework/src/Illuminate/Routing/Controller.php:54
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15. /app/View/Composers/SidebarView.php:12
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